Tab 1
Profile Picture
- Your Headshot only
- No scenery, graphics, cartoon character, movie actors
- No sunglasses, hat or cap
- Professional Clothing
- Simple
- Use the same guideline for LinkedIn profile picture
Tab 2
Email From Address
- Your Full Name
- No Aliases
- No Nicknames
- ex- Amit Mukherjee <amitm123@mymail.com>
Tab 3
Email Signature
- Optional but Good to have
- Short (bare minimum/essential information only)
John Doe
VSSUT Class of 2026
(903)-214-9999
LinkedIn: http://bit.ly/579fY0
Tab 4
Email Structure
Salutation
- Hello/Hi/Dear [Sir/Madam]/[Mr/Ms First Last name ]/[First Name]
Body of Email
- Use full sentences(mind grammar & punctuation). Be polite(Use please if you are asking for something)
End
- Thanks/Thank you/Best/Sincerely
Signature
Tab 5
Replying to Emails
Follow same email structure (slide# 5)
Optional Start
- Thank you for your email/response/inquiry..
- If you have to say sorry/aplogize for anything, do it first.
- If you missed an earlier email, if you messed up, if you missed an appointment or any other situation for which you need to apologize
- (I apologize for xxx/I am so sorry, I xxx)
Tab 6
Don’ts
- Short incomplete sentences
- One liner or even worse one word reply like yes, sure, okay, why not without salutation
- Unprofessional tone/language
- Grammatical mistakes
- Ending without Thanks
- No Email Structure (Tab # 4)